PRG’s guide to smooth shipping for international exhibitions

Shipping goods to international exhibitions requires careful consideration and adherence to specific requirements. As a PR and Marketing company dedicated to facilitating your success, we understand the complexities that have emerged in the post-Brexit era.

Recent experience has taught us that using in-country print solutions can be a good way to circumnavigate both the stress and potential delays caused by international shipping. Exhibition organisers will have a list of approved in-country printers, that will be able to deliver your items direct to the venue.

However, if you need to take your existing stand, bulky literature or larger on-stand items with you, shipping becomes a necessity. In which case the below is designed to guide you through the essential documentation and considerations for seamless exporting in 2023 and beyond.

  • Comprehensive Commercial Invoice
    Your success hinges on a detailed commercial invoice that outlines the exported goods, their value, and the terms of sale. This crucial document ensures transparency and facilitates smooth customs procedures.
  • Reliable Bill of Lading
    Acting as both a receipt and proof of ownership, the bill of lading holds immense importance in the shipping process. It assures the safe delivery of your goods to the international exhibition while providing you with peace of mind.
  • Verified Certificate of Origin
    For customs purposes, a certificate of origin is vital. It verifies the origin of your exported goods and is an essential component of the documentation required for seamless customs clearance.
  • Precise Export Declaration
    All exports from the UK demand an export declaration. This document provides comprehensive information about your goods, their value, and the intended destination, facilitating efficient and accurate customs processing.
  • Meticulous Customs Declaration
    To ensure a smooth passage of your exports, a customs declaration is mandatory. This document contains detailed information about the goods, including their classification and value, enabling hassle-free customs procedures.

Knowledge is power

International trade is diverse, with each country often imposing its own set of requirements. Factors such as the nature of the goods, the destination country, and the trade agreement between the UK and the destination country can impact your shipping process. It is imperative to stay updated and consult relevant authorities, customs brokers, or freight forwarders to obtain the most accurate and current information.

Avoiding the repercussions of inadequate documentation

Failure to comply with the required documentation for exporting makes it challenging for customs officials to assess the value, origin, and classification of your goods. Consequently, your goods may be held up, leading to significant delays, additional costs, fines, or tariffs. In some unfortunate cases, your shipment may be seized, resulting in a complete loss.

Our commitment to your success

As your PR and Marketing partner, we recognise the importance of a seamless shipping process for international exhibitions and events. Ensuring that all necessary documentation is in order before exporting your goods is paramount. This proactive approach will help you avoid potential delays or issues at the border, guaranteeing a smooth and efficient processing of your shipment.

We offer comprehensive marketing support for international exhibitions. Our services include the design and print of exhibition stands, brochures, and literature, translation of documents through trusted partner Albion Languages, dubbing or subtitling of videos, and much much more.

To learn more about our services and how we can elevate your brand on the global stage, please reach out to a member of our dedicated team.

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